Contexte et mission :

Responsabilities :

The Operations Coordinator shall serve as a resource to individuals and teams involved in the implementation of the RTSL Acceleration project. In this role, the Operations Coordinator is available to coordinate and assist with the administrative, logistic, contractual, and financial aspects of the team’s efforts.  This includes but is not limited to the following:

• Enable effective planning and continuous improvement of operations : Streamlining and coordinating operations. Provide financial planning and operations support to projects.
• Enable implementation of project activities:  Liaise with Resolve to Save Lives (RTSL) shared services staff (global operations, human resources, information technology, finance, PATH staff, and RTSL program staff (when appropriate) to provide necessary support to Acceleration team. Ensure A-team is set up to adhere to standard operating procedures.
• Procure essential goods and services:  Ensure team has access to sufficient quality resources in a timely manner.

Specific responsibilities include:

Enable effective planning and continuous improvement of operations

• Proactively engage A team lead in monthly review of workplan/project activities for upcoming administrative, contracting, and budget process needs to facilitate timely engagement of PATH internal services and processes and avoid disruption of the programmatic activities.
• Act as a bridge between RTSL shared services and Acceleration team on operation’s aspects of the project
• Inform Acceleration team of policies and procedures related to their work; seek out and incorporate feedback (as appropriate with PATH and RTSL staff) to continually refine operations.
• Coordinate logistics/operations for A-team meetings with colleagues, partner organizations and government counterparts
• Liaise with RTSL shared services team and PATH to ensure all safety and security protocols are followed by A team members
• Develop and maintain project financial monitoring systems to track project expenditures against approved budget and workplan

Enable implementation of project activities

• Share relevant PATH operational guidelines and tools, and provide support for the implementation of A-team’s projects and activities
• Ensure A-team members have necessary resources and tools to perform their work (e.g., internet data and airtime, printing supplies)
• Coordinate with RTSL shared services team to ensure administrative support (e.g., travel, workshops, meetings) are effective, efficient and in compliance with RTSL and PATH policies.
• Coordinate administrative, contractual, and financial aspects of the team’s efforts.
• Secure services within PATH, from Shared Services or other DRC vendors to address critical needs
• Partner with A-team lead to develop and implement a tracking system to streamline planning and support for team activities (meetings, travel, workshops)
• Support onboarding for new A-Team members to ensure that all staff are familiar with relevant PATH and RTSL policies and procedures.
• Support RTSL staff travel and engagements within DRC (e.g., obtaining airport taxi, sim cards/phone)

Procure essential goods and services

• Develop project procurement plan in accordance with office procurement planning process schedule and A-Team needs.
• Initiate and/or facilitate procurement process for project purchases in accordance with PATH and RTSL procurement policies
• Communicate donor requirements for reporting and disposal of inventory to Procurement and/or Facilities, to ensure inventory management requirements are integrated into office inventory management process(es).
• Maintain inventory report on a quarterly basis for all equipment bought for the project
• Work with RTSL’s IT team to procure equipment in line with RTSL policies and procedures. 
• Manage IT assets in partnership with RTSL’s IT team.   Partner with RTSL’s IT team to repair and replace equipment as needed.

Profil recherché :

Required Experience :

• Bachelor’s degree / Advance Diploma in Administration/Management or other relevant field, plus minimum 7 years of experience or project management and contract functions. Master’s degree in Administrative/management will be an added advantage.
• Experience working with major donor awards (USAID, BMGF, Private donors, European donors etc.) and across multi-country projects preferred.
• Proven administration, management and operations skills.
• Demonstrated administrative and project management skills.
• Fluency in English required.
• Team player, problem solver and excellent communicator.
• High level of organization skills is required
• Experience successfully working with and interacting with external partners.
• Proficiency with Microsoft Office suite; particularly Excel .

PATH is dedicated to diversity and is an equal opportunity employer.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.