Contexte et mission :

Financial Management:

Perform daily duties such as:

• Maintain a system of financial documents and supporting files, including proper substantiation of payments made including proper approvals and coding, that ties to the General Ledger within sage Online;
• Manage petty cash, payments, and record expenses;
• Review and process payment requests; operational and travel advances requests,
• Monitor advances and reconciliation of expenditures using Concur expense platform;
• Support field offices with financial tasks
• Prepare, collect, compile and declare sums paid to third parties

Support monthly duties, such as:

• Submission of monthly financial report due to HQ;
• Submission of monthly cash request due to HQ;
• Perform any adjusting entries created during finance items review process;
• Reconcile balance sheet accounts, including banking, petty cash, advances, prepaids, and accounts payable.

Office Administration:

• Recommending, implementing, and maintaining efficient office systems.
• Handling office communication, checking office e-mail, ensuring office maintenance and managing the front desk in a professional manner.
• Coordinate office needs (repairs, internet, vehicle, suppliers, managing the cleaners, etc.),
• Ensure efficient supervision of office drivers’ team and cars
• Resource Management:
• Assisting in the procurement and maintenance of office equipment, furniture, computers and other assets including managing and updating the inventory of office assets.
• Any other duties as required

Competencies:

The following competencies reflect what is expected of all VillageReach employees; including examples of how one might demonstrate each of these competencies in one’s role.

• Personal Motivation and Drive : Is self-directed in one’s approach to work, but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization
• Collaboration & Effective Communication : Establishes and maintains effective relations with coworkers, partners & stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed
• Commitment to Diversity & Inclusion : Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access to sharing of information, ideas, and opportunities throughout VillageReach
• Commitment to Excellence : Produces a high output of work, both in terms of quality and quantity; looks for ways to improve and promote quality; monitors work to ensure quality; has a personal commitment to the mission of VillageReach
• Solution Orientation & Innovation : Focuses on results and desired outcomes and how to best achieve them; gets the job done; sees opportunities for creative problem-solving while staying within the parameters of good practice; sees old problems in new ways and has novel approaches to solving those problems; contributes original and/or resourceful ideas to their area of responsibility; is able to consider and articulate risks and consequences of proposed innovations and factor these into decision-making

Profil recherché :

Qualifications and requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities:

The administrative assistant supervises office drivers

Education & Experience:

• Bachelor’s degree in Business Administration or Accounting (or similar) required or equivalent education and experience
• Fluency in English and French; both written and verbal
• At least 3 years of professional experience with at least two of those managing accounting, grant finances and compliance; public sector grants a plus
• Demonstrated financial management skills within the non-profit sector
• Financial and bookkeeping acumen
• Experience with financial reporting
• Demonstrated familiarity with financials tools, expenses allocations, contract language and grant cost policy adherence

Other Qualifications:

• Comply with VillageReach’s COVID-19 vaccination policy.
• Established cultural competency in partnering with racial, cultural and linguistically diverse groups.
• Demonstrated understanding of challenges with working in rural, underserved and lowincome context; experience living in and/or working in a low-income country a plus.
• Superb technology skills including intermediate level understanding and Proficiency in
• Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and comfortable in a fast-paced technical environment.
• Operationally-minded with strong attention to detail
• Familiarity with budgeting software, accounting tools, data visualization software, and CRM platforms
• ability to interact with several colleagues and several