Finance and Administration Director

Contexte et mission :

Responsibilities: 
• Oversee all aspects of program financial management and operations, including financial and accounting systems implementation; forecasting; budgeting; procurement; payroll expenditure tracking; and financial reporting 
• Collaborate with the Project Director, Country Financial Officer, and IMA Headquarters in the development of program financial, accounting, procurement, and HR systems, including policies and procedures, in accordance with World Bank rules and regulations and IMA policies 
• Develop program budgets; oversee effective budget planning; develop and implement budgeting and financial reporting processes to meet project financial management, forecasting, and reporting requirements 
• Supervise project financial staff; institute staff development plans for training and capacity development; oversee recruitment of financial staff 
• Coordinate administrative support for program implementation, including project start-up and field office set-up, while ensuring systems are streamlined between administration, finance, accounting, procurement, HR, and programs 
• Supervise the preparation of periodic financial and budget reports and ensure timely submission to the World Bank 
• Help draft, review, and negotiate contracts (including service agreements, office leases, purchase orders, etc.), ensuring all required contractual terms and conditions are included while obtaining the best value to the project 
• Manage procurement of office space, office equipment, vehicles, and other items, in compliance with World Bank procurement regulations 
• Support logistical operations, including transport, staff travel, IT, and communication services Establish and ensure strong working relationships between the World Bank, field offices, local partners, and HQ, providing field oversight to project districts in finance and administration, as needed Support and monitor local partners and sub-recipients to ensure sound financial management, operations, and compliance; contribute to capacity building of local partners in administration and financial management 
• Ensure project expenses are reasonable, cost-effective, and comply with World Bank procurement rules and regulations; support donor auditing procedures 
• Ensure that contract deliverables are achieved within budget while effectively managing fiduciary risk within the project as well as downstream among partners and suppliers; promptly advise the Project Director of all potential fiduciary risks; develop monitoring and troubleshooting strategies to address risks and financial management 
• Lead implementation of changes in operations in response to changes in the local legal environment, and/or in response to new operating contexts and financial management needs 
• Ensure that all financial management work is performed to the highest ethical and professional standards and in accordance with IMA, World Bank, and program guidelines 
• Travel in-country to field offices, local partners, sub-recipients, grantees, etc., providing technical assistance on financial and operational matters 
• Other relevant tasks as assigned 
 

Profil recherché :

• Minimum of a Master's degree (or international equivalent) in business administration, finance, accounting, or related field; additional accounting certification preferred (e.g., American Institute of Certified Public Accountants (AICPA)
Association of Chartered Certified Accountants (ACCA); Chartered institute of Management Accountants (LIMA), etc.) 
• Minimum of eight (8) years of progressively responsible administrative and financial management experience on large, complex, donor-funded international development projects, including financial and accounting systems development, financial monitoring, budget development, procurement, operations and logistics, IT, and HR management and administration 
• Minimum of six (6) years of leadership/supervisory experience managing finance, accounting, operations, and administrative staff and teams 
• Substantial experience in financial management of consortia of local implementing partners, especially in multi-sectoral programs 
• Extensive experience in financial management of projects of similar scope and size funded by the World Bank or other multi-lateral funding institutions; strong understanding of World Bank compliance rules and regulations and Cost Accounting Standards; demonstrated experience with World Bank financial reporting requirements 
• Experience overseeing project operations, procurement, and logistics; extensive experience in the development and management of large project budgets 
• Experience overseeing management of sub-grants or sub-contracts 
• Experience working in the Democratic Republic of the Congo and experience working in fragile or unstable, non-permissive environments both highly desirable 
• Knowledge of and experience with financial accounting software, including World Bank financial dashboards and related financial management software and applications; high degree of proficiency in relevant software packages such as Adobe, MS Word, Excel, etc. 
• Demonstrated leadership skills, versatility, and integrity; excellent organizational, analytical, interpersonal, and oral and written communications skills; demonstrated supervisory skills and ability to work well as a member of a team 
• Professional level fluency in French and English, both oral and written 
• Willingness and ability to travel to project sites in the various sites in, Kasai and Kasai Central, as needed 
 

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