Finance & Administration Manager

Finance & Administration Manager

Lieu

Kinshasa

Description

Le poste

JOB DESCRIPTION

HR template version 01/21/2021

JD Version Date (last revision date):19/11/2021

05th Nov. 2021

TITLE:

Finance & Administration Manager

WORK LOCATION:

Kinshasa, DRC

COST CENTER CODE(S):

MOMENTUM Safe Surgery in Family Planning and Obstetrics Project

REPORTS TO (Title Only):

Country Project Manager (CPM)

COMPANY SUMMARY
EngenderHealth envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can achieve their full potentials. To achieve this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights

PROJECT SUMMARY
MOMENTUM Safe Surgery in Family Planning and Obstetrics is a new USAID funded program initiated in September 2020 and active through September 2025. Through a consortium of partners led by EngenderHealth, this project expands awareness of, equitable access to, and appropriate use of quality, voluntary surgical maternal health (MH) and family planning (FP) services that are essential to reducing maternal and newborn mortality and morbidity and promoting reproductive health (RH). MOMENTUM Safe Surgery in Family Planning and Obstetrics focuses on surgical obstetric care, including safe and indicated cesarean delivery (CD) and peripartum hysterectomy; prevention and treatment of obstetric and iatrogenic fistula; and voluntary long-acting reversible contraceptives and permanent methods (LARCs/PMs).

JOB SUMMARY
The  Finance & Administration Manager , as a member of the Country Senior Management Team, is responsible for   managing cash flow, chart of accounts, financial reporting to the EngenderHealth Washington office; outreach and technical assistance to the project’s implementing consortium partners in DRC; financial reporting and due diligence oversight of project grants to local partners; and ensuring compliance with EngenderHealth and donor rules and regulations in all spending. The Finance & Administration Manager will work closely with the global project’s Finance Director and will be responsible for financial operational oversight through use of QuickBooks for reporting, tracking, and managing project finances on a daily basis. The Manager will also be for providing a wide range of office management and support to the office including, ensuring the full functioning of the office, serving as the point person managing all procurement related activities, and covering HR services with support from the Home Office team.

ESSENTIAL FUNCTIONS

Administrative and HR

  • Supports office operations by maintaining office administrative systems, such as and not limited to authorization/approval processes, IT use, cleaning and maintenance of office premises, and vehicles, documentation and issuance of office stationaries to staff, managing common printers, etc., and supervising administrative staff.
  • Provides office services such as: organizing office operations and procedures, managing correspondence, designing and maintaining filing systems, developing and reviewing supply requisitions, and assigning and monitoring clerical functions.
  • Manages and maintains the retention, protection, retrieval, transfer, and disposal of records as per EngenderHealth standards.
  • Maintains office efficiency by planning and monitoring up a system for assigning equipment, furniture and stationaries to staff office systems, office layout, and equipment procurement and maintenance.
  • Working with CPM and home office, implements office policies by following standards and procedures, measuring results against standards, and making necessary adjustments.
  • Working with home office develop Employee HR Manual, roll it out in the office and monitor its implementation.
  • Working with Home Office as the Field Office HR lead, support staff recruitment, selection, orientation, training, and coaching employees, as needed/appropriate.
  • Support the CPM and technical staff to plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.
  • Contribute to team effort by accomplishing related results as needed.

Finance

  • Examining all financial documents for payment are checked for completeness, accuracy and validity of financial data, including accounting classification and computations; preparing checks, payments and bank deposits.
  • Preparing payroll voucher to record the payroll disbursement and reporting and paying all payroll and taxes
  • Assisting in the coordination of travel for program staff, international technical staff and/or consultants and in preparing and processing expense reports (flight arrangements, hotel reservations and logistics, such as per diem, visas and donor approval, if applicable).
  • Examining all financial documents for payment are checked for completeness, accuracy and validity of financial data, including accounting classification and computations.
  • Recording financial transactions into QuickBooks and preparing monthly field reports
  • Monitoring the bank account transactions, reviewing and reconcile the bank account on a monthly basis and managing and performing other duties as assigned by the Country Project Manager/Representative and global MOMENTUM Safe Surgery in Family Planning and Obstetrics Finance Director.                      

REQUIREMENTS

  • Bachelor’s degree, or other equivalent degree in accounting, finance, Business administration or other related field
  • Experience managing International NGO offices.
  • At least 3-5 years progressively experience as a Finance and Administrative Manager.
  • Working experience with USAID-funded programs, including demonstrated knowledge of USG rules, regulations, policies, and procedures.
  • Experience managing USAID project startups and closeouts.
  • Computer literacy, including proven experience with computerized accounting packages, word processing and spreadsheets in QuickBooks, as well as Microsoft Word and Excel
  • Excellent organizational and communication skills
  • Must be of demonstrated honesty and integrity specific to financial and project management, and able to conduct business with the DRC and international community regardless of ethnicity, gender, religion, race, preference, or affiliation in a professional manner

ESSENTIAL SOFT SKILLS

  • Committed to EngenderHealth’s core organizational values of reflection, inclusion, integrity, respect, and transformation.
  • Committed to EngenderHealth’s core organizational values of reflection, inclusion, integrity, respect, and transformation.
  • Collaboration & Teamwork
  • Communication
  • Building trust
  • Judgement & Decision Making

PREFERRED SKILLS, ABILITIES, AND FUNCTIONS

  • Computer skills (Word, Excel, etc.)
  • Able to work independently and as part of the team
  • Strong communication skills, including ability to prepare and present concise oral and written procurement operations reports, briefings, updates, and other documentation
  • Comprehensive understanding of procurement, operations, and compliance practices
  • Ability to develop and maintain effective remote working relationships with counterparts in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
  • Experience in risk management and compliance
  • Familiarity with sub-grants management a plus
  • Fluently spoken and written French and English

Disclaimer
The above statements describe the general nature and level of work being performed by the person(s) assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed and assigned.

EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a victim of domestic violence, marital status, disability or any other protected characteristic or status under applicable federal, state and local laws. 

EngenderHealth complies with applicable federal, state and local laws governing non-discrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EngenderHealth is committed to safeguarding all people, particularly children, vulnerable adults and beneficiaries of assistance from any harm that may be caused due to contact  https://www.engenderhealth.org/about/careers/

Contact

Société : EngenderHealth

Site Internet :

Email :