Document controller

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Contexte et mission :

OBJECTIVES Manage the intake, handling, and storage of documentation for REL. 
REPORTING LINE Project Direct Report: Project Services Manager MAIN DUTIES 
• Handling intake, verification, and storing documents. 
• Filing and archiving relevant documentation. 
• Retrieving files for colleagues. 
• Designing and maintaining templates for documents, file types, and document databases. 
• Drafting documents. 
• Checking and editing documents for accuracy and compliance with REL formats. 
• Controlling the flow of documents in and out of teams/REL. 
• Reporting errors or developments regarding document storage. 
• Ensuring the secure destruction and disposal of sensitive documents. 
• Updating and maintaining document management systems and physical records. 
• Maintaining the security of confidential documents. 
• Assisting colleagues with accessing documents through REL's document management system. 
• Taking meeting minutes. 

Profil recherché :

• A bachelor's degree in administration, information technology, or a similar field. 
• Two years' experience in document management. 
• Fluency in English and French. 
• Experience of document management systems like Sharepoint or similar. 
• Excellent writing skills: able to take minutes of meetings 
• Ability to learn new document and project management systems. 
• Must have excellent computer skills and be proficient in Adobe Acrobat, Microsoft Office Word, Excel and PowerPoint. 
• Must exhibit a positive/professional attitude, and ability to work independently and with team 
• Ability to perform work accurately and thoroughly with great attention to detail. 
• Time-oriented approach to handling queries and tasks. 
• Good communication skills. 
The base location will be REL's offices in Kigali, Rwanda. Travel to the Project site area may be required. 

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