Administrative assistant

Contexte et mission :

Responsibilities :

  • Organize and maintain internal company communications and documentation
  • Prepare official company forms and applications and other documentation
  • Ensure progress on client jobs is being made on a timely manner, being aware of timelines and important deadlines, and ensuring all necessary tasks have been completed
  • Identify missing information or overdue tasks and following up with the responsible team member or external stakeholder as necessary
  • Keep track of inventory and participate in organizing our warehouse and supply chain

Profil recherché :

Requirements :

  • Minimum High School diploma, 2 years work experience in related field.
  • College degree preferred
  • Eagerness to learn from others to gain technical knowledge about IT equipment and brands.
  • Be confident and contribute skills and knowledge to the overall success of the business, but remain humble and receptive to feedback and suggestions from other team members to strive to improve effectiveness and efficiency
  • Fast typing skills
  • Computer literate: experience with customer resource management and Microsoft Office.
  • Excellent organization skills: keeping internal communications and important documents well-organized and readily accessible
  • Great attention to detail and documentation skills, especially on important official documents with the company and customers as well as third party (Government and different partners)
  • Able to prioritize tasks and handle multiple responsibilities under short deadlines
  • Critical thinking and problem-solving skills
  • Superb communication skills, in writing and verbally over the phone
  • Professional and courteous appearance for interaction with important stakeholders and clients
  • Work well with other team members and able to maintain a positive attitude under tight deadlines
  • Impeccable foresight: identifying and resolving potential problem areas before they happen, and completing tasks before it’s too late

Experience :

  • Microsoft Office: 2 years (Required)
  • Administrative Assistant: 2 years (Preferred)
  • Computer Literacy: 2 years (Required)

Language :

  • Fluent French: Speaking and writing (Required)
  • English: Speaking and Writing (Preferred)

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