Internal and External
Program Management Assistant, G4
DATE OF ISSUANCE: 27 February 2019
DEADLINE FOR APPLICATIONS: 28 March 2019
DUTY STATION: Multiple Duty Stations
VACANCY ANNOUNCEMENT NUMBER: MONUSCO/32/CPS/2019
This vacancy is open exclusively to nationals of Democratic Republic of Congo
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
MONUSCO Child Protection Section is mandated by UN Security Council Resolution 1612 (2005) as well as other Resolutions relating to children and armed conflict to monitor grave violations perpetrated against children in the context of armed conflict. A strong focus is laid upon the prevention of recruitment of children as well as immediate and unconditional release of children associated with the Armed Forces and Groups and their re-integration back to civilian life. The fight against impunity for perpetrators of grave violations against children is also a central element of MONUSCO Child Protection mandate.
Organizational setting and reporting relationship:
This position is located within the Child Protection Section. Program Management Assistant will be based in Goma, Kananga, Tshikapa or Lubumbashi offices with intensive field visits for monitoring and reporting purposes. The Program Management Assistant will work under the supervision of a Team-leader.
The Child Protection Program Management Assistant role is to assist CPS in the preparation, implementation, monitoring and evaluation of its programmes, projects and operations.
Within delegated authority, the Program Management Assistant will be responsible for the following duties:
Supports CPS team with the management of database (ITEM) in which highly confidential information relevant to the collection of data on grave child rights violations are stored.
Assists in the coordination of child protection activities planning, logistics and administrative preparation and implementation.
Prepares activity/project documents, especially costs estimation and budget, in compliance with MONUSCO rules and regulations, prior to submission for final approval and signature.
Supports the team in ensuring that internal records on allegations/verified cases of grave children’s rights violations are up to date and facilitate easy referencing for follow-up purposes.
Ensures that the section’s sources and informants network database is up to date.
Keeps good relations with all MRM stakeholders to facilitate information sharing and coordination on child protection issues.
Coordinates with other MONUSCO sections, particularly JHRO, for the purpose of data sharing on MRM cases. Updates the relevant monitoring tool in a timely manner.
Conducts regular visits to support structures for children formerly associated with armed groups to monitor and report on the living conditions of admitted children.
Maintains a database of projects submitted to CPS by partners.
Conducts visits to FARDC Sukola II and T-2 detention cells to pick up children to be released to CPS and coordinates its referral to partners.
Supports the team in the documentation of grave child rights violations.
Distributes projects documents to team members and relevant parties upon approval
Compiles, summarizes and presents basic information/data on specific activities and child protection topics or issues.
Serves as focal point and ensure administrative coordination of activities/project involving disbursement of funds, procurement of equipment’s etc.
Drafts reports, identifying shortfalls in delivery, budget overruns, etc. and bringing such gaps to the attention of the management.
Drafts correspondences on budget related issues and prepares and updates periodic reports, briefings notes, graphics and statistical summaries, accounting spreadsheets etc.
Provides general office assistance.
Logs and routes incoming correspondences.
Sets up and maintains files/records
Organizes meetings, workshops.
Handles routines administrative tasks, such as preparing travel requests, security clearances, maintaining attendances records, etc.
Performing other duties as assigned.
Professionalism: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Ability to work in a multicultural, multi-ethnic environment and maintain constructive working relationships with colleagues from different nationalities and across diverse cultural backgrounds. Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise and is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning and organizing: Ability to plan, monitor one’s own work or the work of other to ensure achievement of desired results; Identifying and/or assigning resources for the team to meet objectives in optimal fashion; Establishing goals and objectives that align with the Business Plan and meeting the needs/targets set by their work area; Reporting on results to promote accountability and taking action as appropriate.
Education: A High School Diploma is required (Diplome d’Etat Congolais or a technical/equivalent Diploma)
Experience: A minimum of three (3) years of work experience in program or project administration, program management, administration, Humanitarian/Human Rights NGOs is required. Driving license is required.
Language: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written French is required. Working knowledge of English is required. Fluency Spoken Swahili is required, and good understanding of Kinyarwanda is desirable.
Evaluation of qualified candidates may include an assessment exercise or competency base interview or both.
HOW TO APPLY
Interested and qualified applicants should submit their applications with cover letter together with the attached United Nations Personal History form
For the online Personal History Profile (visit https://inspira.un.org to generate a PHP)
Submit applications by email ONLY to: firstname.lastname@example.org Hand Delivered will not be accepted.
All applications MUST indicate the MONUSCO Job Opening number for which they are applying, on the subject line in the e-mail. e.g. MONUSCO/32/CPS/2019
All applicants MUST indicate the telephone number and email address with location. Applications without telephone number and the email address with location WILL NOT BE ACCEPTED.
Applications received after the deadline will NOT BE ACCEPTED.
ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS TEST
In line with the UN policy on gender balance, FEMALE QUALIFIED CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS